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Knowing how to write a memo is a valuable skill, but equally crucial is understanding how to end one. How Do You Conclude A Memo effectively? The conclusion is your final opportunity to leave a lasting impression, reinforce your message, and prompt the desired action. It’s more than just a polite sign-off; it’s the key to turning your memo into a catalyst for progress.
Crafting a Powerful Conclusion: The Essentials
Concluding a memo requires careful consideration. It’s not simply about saying goodbye; it’s about solidifying your message and driving action. A strong conclusion will summarize the main points, clearly state the next steps (if any), and provide contact information for further inquiries. The purpose is to leave the reader with a clear understanding of what you expect of them, or what they can expect from you. A well-crafted conclusion is essential for ensuring your memo achieves its intended objective.
There are several key elements that make up an effective memo conclusion:
- Summary: Briefly reiterate the main points of the memo.
- Action Items: Clearly state what actions, if any, the reader needs to take. Be specific about deadlines and responsibilities.
- Contact Information: Provide your name, title, and contact information so the reader can easily reach you with questions or concerns.
- Closing Remarks: End with a professional and courteous closing.
Consider the following scenarios when concluding your memo:
- Requesting Information: “Please send the budget figures by next Friday. You can reach me at ext. 555.”
- Announcing a Change: “The new policy goes into effect on Monday. Please review the attached document. Contact HR with any questions.”
- Confirming a Decision: “This confirms our decision to proceed with the marketing campaign. I will schedule a kickoff meeting for next week.”
In the example below, you can see how to best phrase your memo depending on the purpose and who it is intended for.
| Memo Type | Sample Conclusion |
|---|---|
| Informative Memo | “Please do not hesitate to contact me if you have any questions. I am happy to clarify any of the above details.” |
| Action-Oriented Memo | “Please submit your project proposals by Friday, October 27th. We will be reviewing these in the subsequent week.” |
For even more details and valuable examples on how to master the art of concluding a memo, be sure to delve into resources provided by reputable professional writing guides. They are a treasure trove of tips and techniques that can elevate your memo writing skills to the next level.